Planning, Catering & Design 200+ Weddings Since 2014

Venue & Vendor Guidance

Day Of Coordination, Budget Analysis & Vendor Guidance – $3500

Choosing your venue and vendors can be daunting. How do you know if a wedding vendor is reputable? Are you asking all the right questions with your venue coordinator to uncover hidden fees? What is the gratuity charge for your venue and is it calculated based on your total venue charges or just your food and beverage costs? Does your photographer work with a second shooter and does he or she have the appropriate gear to cover your ceremony and reception?

Selecting your vendor team is extremely important to ensure your wedding goes off without a hitch. This package is designed to give you peace of mind when selecting your venue and hiring your wedding vendors. I will ensure you hire true wedding professionals that are priced within your wedding budget to make sure we design the wedding of your dreams.

Here are the services to expect with this package:


  • Planning Meetings (Additional meetings may be scheduled if necessary.)
    • On-Boarding Initial Planning Meeting (GAP Analysis, Vendor Hire Roadmap & Timeline)
    • Phase 1: Venue & Vendors (Part 1) (Venue, Catering, Photography, Officiant, Entertainment)
    • Phase 2: Vendors (Part 2) (Videography, Beauty, Cake/Dessert, Transportation)
    • Phase 3: Design (Floral, Decor, Rentals, Lighting, Layout/Event Diagram)
    • Phase 4: Guest Experience (Invitations, Rehearsal Dinner/Welcome Reception, Gifts)
    • Phase 5: Logistics (Guest Count, Floral/Rental Orders, Event Layout & Vendor Logistics)
    • Final Meeting: (Scheduled within two weeks of the wedding)
  • Additional Planning Tasks
    • Venue Visit (2 or more if necessary)
    • Timeline creation and distribution of event timelines (master, vendor-specific & VIP guests)
    • Communicate with all vendors to finalize all the logistical details (including final guest counts, delivery/set-up times, etc.)
    • Confirm timeline details such as pick-up/drop-off details for event décor items, and any other special event day instructions.

Event Day Coordination

Be a guest at your wedding. We will manage the following details on the day of your event:

  • Coordinate the event set-up & strike.
  • Be the “day of event” point of contact for your vendors.
  • Assist with the timing of all aspects of your event program.
  • Help with decor and floral installation (when necessary)
  • Ensure vendors receive their final payments and fulfill their contractual agreements
  • Manage rentals (linens, floral vessels, décor items, etc.)
  • Deliver gifts to their appropriate places (if applicable)
  • Manage final event clean-up & gift/decor distribution
  • Emergency kit on hand for little wedding day hiccups!
Image by Signature Wedding Photography

Budget Analysis & Tracking

We will provide the following services:

  • Create and manage your wedding budget.
  • Assist with vendor selection to ensure you choose a vendor team that is within your wedding budget.
  • Track your vendor payments & send payment reminders.

Vendor Selection

We will provide the following services:

  • We research and provide professional wedding vendor suggestions for your venue and each vendor category that fit your event style and budget.
  • We also provide guidance in making final vendor selections.
  • If you wish, we will accompany you to your vendor appointments.
  • We will also create estimated budgets for you to consider so you can easily compare venues and vendors.

Contact Us

If you are unsure which planning services to choose, fill out our contact form and we will create a custom proposal for you.

Planning Services

Thank you for considering us to be a part of your wedding!